ALFRESCO Platform | Develop Document Management System (DMS)

To address challenges in traditional document management such as time-consuming storage and preservation, difficult workflow control, security risks, etc., organizations often transition to using modern automated document management systems (DMS) like Alfresco to optimize document management processes and enhance work efficiency.

With the Alfresco document management system, businesses can organize, store, and access information anytime. Let's explore the features and advantages of this platform below!

Best features of Alfresco document management system platform:

Alfresco is an open-source document management system used for Microsoft Windows and Unix operating systems. Its best features include:

• Data Collection: Alfresco allows data collection from various sources such as physical documents, electronic documents (including texts, spreadsheets, presentations, etc.), audio, images, and videos. It utilizes recognition, indexing, and classification technologies to understand and organize data efficiently.  
• Data Storage: Alfresco facilitates storing and managing input data. The system is compatible with various storage devices like hard drives, tapes, CD-ROMs, and utilizes modern cloud storage technology to ensure data safety and flexibility.
• Distribution: Alfresco supports data distribution tools for users, including account management, permissions, search, display, and export file formats. This enables users to access and utilize data conveniently.
• Management: Alfresco includes database management, system management, and user management features. Thus, organizations can manage and organize data effectively and conveniently.

For those reasons, Alfresco is the best platform to develop document management systems for many organizations and enterprises worldwide, improving work efficiency, and enhancing the value of information storage.

Specifics of the Alfresco Platform document management system platform:

• Programming Language: Java
• Scalability and Integration: Alfresco can easily integrate with applications like Google Docs, Microsoft Office, or systems like ERP, CRM, WMS, and others through API connections.
• User-Friendly Interface: The intuitive and user-friendly interface helps users understand the system's operation easily.
• Cross-Platform Support: Alfresco supports multiple platforms including Windows, Linux, and macOS.

Alfresco can easily integrate with applications like Google Docs, Microsoft Office, or other systems

Main functions of the document management system

This system offers many useful functions to manage and optimize the work process, thereby maximizing business efficiency. Below are the main functions of the DMS:  

• Storage and document management: The DMS provides a centralized storage system for electronic documents, helping organizations store documents systematically and logically.  
• Search and retrieval: The DMS provides powerful search functionality, allowing users to quickly search and retrieve documents based on keywords, tags, creation date, creator, and other criteria, saving time and increasing work productivity.  
• Version tracking: The system helps track the version history of documents, allowing users to view and restore previous versions of documents, preventing information loss and supporting the tracking of updates and improvements.  
• Access control management: The DMS allows control of access to each document, ensuring security and managing important information, role-based permissions and privileges to allow access only to documents appropriate to each user's role.  
• Integration and information sharing: The DMS integrates with other applications within the organization, making it easy to share documents and information between departments and individuals, enhancing teamwork and collaboration.  
• Security: The DMS provides security measures to ensure that important information is protected from unauthorized access. In addition, the system allows organizations to back up data regularly to ensure safety.

The DMS helps organizations store documents systematically and logically

Who’s Using Alfresco?

NASA:  

Integrated Alfresco into its custom collaboration portal - aeroCOMPASS, with over 800 websites, enhancing collaboration and document management systems across various departments and teams.

Cisco:  

Implemented SalesConnect, a sales training and management platform provided by Alfresco, to provide quick access to relevant information, improving sales and customer care activities.

U.K. Power Networks:  

Reduced £1.5 million in paper document fees and achieved productivity benefits from improved information sharing and collaboration.

Westminster University:  

Integrated document management system with the University's web document management system, supporting document, record, and knowledge management. 

Can document management system can be set up and customized?

You can customize the system to fit your organization's specific workflows. Alfresco provides a flexible open platform allowing adjustments such as:

• Custom interface Design
• Workflow customization
• Information classification for various purposes: storage, display
• Extension and integration

As mentioned above, you can integrate with other systems, applications, and tasks through API connections. Customizing Alfresco can be done through services provided by software outsourcing companies in Vietnam specializing in Alfresco document management systems like Aegona or through your organization's in-house IT team.

Additionally, if you need specific support or want to learn more about customizing development on the Alfresco platform, you can contact Aegona for detailed consultation and support. Aegona can assist you in implementing professional custom Alfresco projects and develop document management system programming with Alfresco at extremely favorable costs.

You can integrate Alfresco with other systems, applications, and tasks through API connections 

Contact us now!

AEGONA LTD - IT SERVICE & SOFTWARE DEVELOPMENT
Email: contact@aegona.com
Phone: Office: (+84) 28 7109 2939. Hotline: (+84) 91 451 8869 | (+84) 83 940 5469
WhatsApp: (+84) 91 451 8869 
Website: www.aegona.com, www.aegona.vn
Address: Orbital Building (QTSC Building 9), Quang Trung Software City, District 12, Ho Chi Minh city, Vietnam.